Process automation & AI
Let the work that eats your time do itself
Anywhere people retype, check or forward the same thing every day, automation can take over. From order processing and price checks to invoices, integrations and AI agents — connected to your ERP and systems.
What we can automate
Recognise your own bottleneck?
These are workflows we build often. Don’t see your process? Chances are we can still automate it.
Order processing
Orders from e-mail, PDF, WhatsApp or webshop automatically into your system.
Price & order checks
Guards customer prices and shipping costs on every order — errors out before the invoice goes out.
Reading invoices
Incoming invoices automatically read and pre-booked.
Quotes & documents
Quotes, packing slips, CMRs and transport documents drawn up automatically.
System integrations
Getting webshop, ERP, accounting and carrier to talk to each other.
Dashboards & reports
Data from all your systems in one live overview; reports that send themselves.
Customer-specific price lists
Up-to-date prices per customer, automatically distributed via app, PDF or portal.
Customer portal
A self-order and self-service portal for your business customers.
Stock synchronisation
Stock always in sync across all your channels.
Notifications & alerts
Automatic alerts on low stock, late orders or outstanding payments.
AI agents
Taking orders and answering customer questions, 24/7.
Document scan & recognition
Paper documents scanned, recognised and linked to the right file or order.
Support agent
● handling 8 conversations at once
Website
Live chat
Call centre
AI support agent
Always reachable, in any language
A customer-service agent that knows your products, prices and processes. It answers questions on your website, in chat, by e-mail or in the call centre — day and night. Complex cases it neatly escalates to a colleague.
- Available 24/7, no queue
- Knows your products, prices & orders
- Escalates to a human where needed
Order check
order #7740 · checked automatically
Case · preventing costly errors
The price check that watches every order
As soon as an order lands in the ERP, the system automatically checks the customer-specific prices and the shipping-cost rules. If something is off, both the sales rep and the sales manager get an instant alert — so the error is fixed before the customer ever sees the invoice.
Sounds small, but do the maths: many small errors × 365 days × dozens of sales reps. That accumulated lost margin and correction cost is substantial — and it virtually disappears.
- Checks customer prices automatically on every order
- Warns on missing or incorrect shipping costs
- Alerts sales rep and manager — before invoicing
AI sales agent
Take orders fully automatically
A customer sends an order via WhatsApp or another channel. The agent instantly recognises who it is, understands the customer’s question, pulls the right customer-specific prices and live stock from your ERP, confirms and pushes the order through — with no one having to step in.
- Automatic customer recognition
- Live customer prices & stock from the ERP
- Ordering via WhatsApp & other channels
- Order created directly in your system
Visionhost sales agent
● online · recognises customer
Document AI
Documents that process themselves
An invoice, packing slip, contract or signed form — arriving via mailbox, upload or scanner. The AI reads the document, recognises the right data and handles it according to your rules. Incoming invoices, for example, are pre-booked automatically — no retyping, no errors.
- Reads PDF, scan, e-mail & paper documents
- Recognises invoice, packing slip, contract or any type
- Check & handling on your own rules
Rules · configurable per document type
checked
recognised
to the order
More AI in your process
Document scan, signature & linking
Signed documents back from the warehouse or the driver? AI scans them, links them to the right order and checks that the signature is there.
Automatic scanning
CRM and transport documents are digitised the moment they come in.
Link to the order
Each document is automatically recognised and attached to the right WMS order.
Signature check
The AI checks whether the document is actually signed and flags it if something is missing.
Have another, repetitive process?
Anywhere people retype, check or forward the same thing every day, AI can take over. Tell us where your time goes.
Discuss your process