Custom software and AI that automate your business processes
We automate the work that eats your time. From orders and invoices to complete warehouse processes — with custom software and AI, tuned to exactly how your business works. Not a standard package, but a solution for your specific bottleneck.
30 minutes · free advice report · no obligation
- 2005
- active since, with
123WEBSHOP - €80k
- saved per year with
one automated process - 4
- own platforms
developed & launched
Order_wk24.pdf
8 boxes of tomatoes…
Order W-2291
Visionhost AI
price deviates → sales rep notified
08:31:02 order #5012 → ERP ✓
08:31:05 invoice 2024-10573 → accounting ✓
08:31:09 shipping label → carrier ✓
08:31:12 stock → webshop updated ✓
Built for companies that can’t stand still
Sound familiar?
The work that comes back every day
doesn’t have to be done by people
Four bottlenecks we run into most — and what happens when they run automatically.
Orders are retyped
Orders arrive by e-mail, PDF and WhatsApp and someone types them into the ERP. Every day, typos included.
Orders land in your ERP automatically; your team only checks the exceptions.
Order processingYou see errors only on the invoice
A wrong customer price or forgotten shipping cost only surfaces once the customer has the invoice.
Every order is checked on price and shipping rules before invoicing.
Price & order checksInvoices and documents pile up
Purchase invoices, packing slips and signed CMRs are read, retyped and filed by hand.
Document AI reads, checks and pre-books them — you approve.
Invoice processingSystems that don’t talk
Webshop, ERP, accounting and carrier each have their own data. Everything is entered twice.
One flow: data moves between your systems by itself, in real time.
ERP integrationsNo module off the shelf
You don’t need software. You want to solve a problem.
People often think we just "write a piece of software". In reality we look at your process and design the solution from there: orders that process themselves, invoices that pre-book themselves, a warehouse that keeps itself up to date. Every company works differently — which is why our solution doesn’t come off the shelf.
You see the difference on one ordinary Monday.
Monday · example
- 08:30 43 orders arrive via e-mail, PDF and WhatsApp
- 08:45 Two colleagues start retyping them into the ERP
- 12:15 9 orders still to go — lunch gets pushed back
- 15:40 Price error found at invoicing: €4.20 per box too low
- 16:30 Customer calls: wrong quantities delivered
- 08:31 All 43 orders are in the ERP — recognised and entered automatically
- 08:40 Your team only checks the 3 orders with a deviation
- 08:41 Price error flagged before invoicing — sales rep notified
- 09:00 The rest of the day: helping customers and selling
- 16:30 Everything invoiced, nothing retyped
What we automate
Wherever there’s manual work, automation can help
A selection of what we build for clients: custom software, integrations and AI. Recognise your own bottleneck? Then we’ll gladly look at your process and optimise it with smart automation.
AI sales agent
Automatically takes orders via WhatsApp, recognises the customer and pulls live customer prices & stock from your ERP.
How it worksAI support agent
Answers customer questions on your website, in chat or the call centre — 24/7, in any language.
How it worksDocument AI
Reads incoming documents — invoices, packing slips, contracts — extracts the data and processes them by your rules.
How it worksOrder processing
Orders from e-mail, PDF, WhatsApp or webshop automatically into your system.
How it worksSystem integrations
Getting your webshop, ERP, accounting and carrier to talk to each other — as one whole.
How it worksDashboards & reports
Data from all your systems in one live overview; reports that send themselves.
How it worksWarehouse automation
Custom warehouse processes: receiving, per-pallet stock, smart picking routes and self-service kiosks.
How it worksDocument scan & signature
Paper documents scanned, recognised and automatically linked to the right file or order.
How it worksCloud & IT engineering
Server management, backups and new networks or camera systems — the basics covered.
How it worksDon’t see your process? Tell us where your time goes →
Case study · €80,000 saved per year
A front office that made itself redundant
At a fresh-produce warehouse, two people spent all day dealing with drivers: asking for a reference, opening the door, calling an order picker to bring the right pallets to the dock, printing transport documents, getting them signed, scanned and linked to the order.
We replaced that with a self-service kiosk with a connected printer. The driver now handles everything themselves — and the entire paper process runs 100% automatically.
2 FTE
front office saved
€80k/year
lower costs
- 1 Driver scans or types the reference
- 2 Selects the dock where the truck is parked
- 3 LEDs flash at the dock and in the warehouse
- 4 Order pickers bring pallets X, Y, Z to dock 5
- 5 Transport documents + door code roll out
2 FTE front office saved
no front desk, manual communication or forgotten actions
€80k
per year
AI that really takes over work
An AI agent that takes
orders
Not a standalone "chatbot", but AI connected to your systems. A customer messages an order — the agent instantly recognises who it is, understands the question, shows the right customer prices and stock from your ERP and pushes the order through.
Visionhost sales agent
● online · recognises customer
Calculator
What does manual work cost you per year?
Retyping, checking, forwarding: slide to your situation. An estimate in ten seconds.
Assumptions: 220 working days a year, 70% of the work automatable. This is an estimate — in the process call we look at your real numbers.
Manual work costs you per year
€ 59,400
1,320 hours a year
Potential saving at 70% automation
€ 41,580
924 hours a year back for work that matters
Your estimate is added to the contact form.
Proof, built in-house
Platforms we built ourselves
We don’t only build for clients — we launched complete software platforms. In 2005 that started with e-commerce; that knowledge of orders, stock and logistics grew into the process automation of today.
123WEBSHOP
E-commerce platform
Webshops for entrepreneurs since 2005 — the foundation of our knowledge about orders and logistics.
123WEBPAGE
Website renewal
Turns outdated websites into modern, conversion-focused sites — new copy, visuals, SEO and CTAs.
GrowVision
Software for growers
A platform for greenhouse horticulture and the fresh chain — from cultivation to cold storage.
SimpleFlex
Platform for staffing agencies
Planning, hours, housing, transport and compliance in one modern system.
Our approach
From bottleneck to running process
One team of workflow experts, developers and AI specialists. We don’t start with the technology, but with your process.
Intake & analysis
It starts with a free 30-minute process call and an advice report. Then we dive into your process, walk the floor with you and map out exactly where time, money and overview are lost.
Process design
Our workflow experts redesign the flow. Sometimes the best solution is less software — just a smarter sequence.
Custom build
Scalable software, tightly tuned to how you work. Integrations with your ERP, scanners, POS or webshop are part of it.
AI where it pays
Taking orders, reading invoices, processing documents — we deploy AI in the places where it directly saves time and errors.
Management & development
We stay involved: monitoring, support and continuous improvements so the system grows with you.
Why Visionhost
Software that understands your trade
We think in processes, not features
We start on the work floor. First understand how you work, only then build — that way the software really solves something.
Everything from one team
Software, AI, integrations and the cloud underneath from one partner. No finger-pointing between vendors.
Built to keep running
Secure, scalable and reliable. Your operation never stops because a system lets you down.
How it starts
Advice first, then a plan
You only know what automation delivers once someone looks at your process. That’s why we start small — and free.
-
Free
01
Process call
30 minutes · online or by phone
You tell us where time, money and overview leak away. We ask the questions that matter — no sales pitch.
-
Free
02
Advice report
After the call
You receive a concise report with our first suggestions: what could be smarter, what could be automatic and where best to start.
-
Paid
03
Process inventory
Price agreed up front
Want to go further? We map your processes and systems in full and deliver a well-founded roadmap. Always valuable: have it built by us, by another party, or pick it up in-house.
More about the process inventory
30 minutes · free advice report · no obligation
Frequently asked questions
Good to know
Another question? Ask it via our contact form →